1. General Information
VAT & SELF-EMPLOYED SERVICES ITALY S.r.l. (hereinafter "we" or "the company") is committed to protecting the privacy and security of personal data of our clients. This Privacy Policy describes how we collect, use, and protect your personal information in compliance with the General Data Protection Regulation (GDPR) and Italian legislation.
📊 Commitment to Tax Compliance: VAT ITALY protects your personal data while helping you achieve full tax compliance and optimize your business finances in Italy.
2. Data Controller
Company Name: VAT & SELF-EMPLOYED SERVICES ITALY S.r.l.
VAT Number: IT12345678901
Address: Via Fiscale 10, 00100 Rome (RM), Italy
Phone: +39 06 1234 5678
Email: privacy@vatitaly.it
Website: www.vatitaly.it
3. Personal Data We Collect
To provide personalized tax services and VAT registration, we collect:
3.1 Identification Data
- Name and surname
- Tax code or VAT number
- Date of birth
- Business ownership details
3.2 Contact Information
- Personal email address
- Landline and mobile phone numbers
- Complete business address
- Other contact details
3.3 Financial and Business Data
- Annual income amount
- Monthly expenses
- Business type and sector
- Tax history and obligations
- Banking information (for payments and tax refunds)
3.4 Tax Documentation
- Tax returns and declarations
- Invoice and receipt records
- Accounting documents
- Compliance certificates
3.5 Web Navigation Data
- IP address and location data
- Browser type and version
- Pages visited and time spent
- Referral sources
4. Purpose of Processing
We use your personal data to:
- Process VAT registration applications
- Provide accounting and tax compliance services
- Prepare and file tax returns
- Offer tax optimization consultations
- Manage client relationships and communications
- Ensure compliance with Italian tax laws
- Process payments for services
- Send important tax deadline reminders
- Provide customer support and assistance
- Improve our services and website functionality
5. Legal Basis for Processing
- Contract Performance: To provide the tax services you have requested
- Legal Obligations: To comply with Italian tax laws and regulations
- Legitimate Interest: To improve our services and communicate with you
- Consent: For marketing communications (where applicable)
6. Data Sharing with Third Parties
6.1 Tax Authorities
- Agenzia delle Entrate (Italian Tax Authority)
- INPS (National Social Security Institute)
- Local tax offices and chambers of commerce
6.2 Service Providers
- Accounting software providers
- Payment processing companies
- Legal and tax consultants
- IT service providers
6.3 Professional Advisors
We may share data with:
- Tax advisors and accountants
- Legal counsel
- Audit firms (when required)
7. Data Subject Rights
📋 Your Rights Under GDPR: You have the right to access, rectify, erase, restrict processing, data portability, and to object to processing of your personal data.
How to Exercise Your Rights
- Contact us at privacy@vatitaly.it
- Call us at +39 06 1234 5678
- Write to our registered address
Response guaranteed within 30 days.
8. Data Retention
- Tax Documents: 10 years (as required by Italian law)
- Accounting Records: 7 years
- Contact Information: Duration of business relationship plus 3 years
- Marketing Data: Until consent is withdrawn
9. Data Security
Security measures we implement:
- SSL/TLS encryption for all data transmission
- Secure cloud storage with encryption at rest
- Access controls and user authentication
- Regular security audits and updates
- Employee training on data protection
- Incident response procedures
10. Cookies and Tracking
We use cookies to:
- Remember your language preferences
- Analyze website usage and performance
- Provide personalized content
- Remember form data for convenience
11. Tax Authority Communications
As part of our services, we communicate with Italian tax authorities on your behalf. This includes submitting VAT registration applications, filing tax returns, and responding to inquiries from the Agenzia delle Entrate.
12. International Data Transfers
Your data is primarily processed within the European Union. If international transfers are necessary, we ensure adequate protection through standard contractual clauses or adequacy decisions.
13. Policy Updates
We may update this Privacy Policy periodically. Significant changes will be communicated to you via email or through our website. Continued use of our services constitutes acceptance of the updated policy.
14. Contact Information
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